5 Common Business Uses For Electronic Spreadsheets
5 common business uses for electronic spreadsheets are quickly gaining popularity. These business tasks range from simple spreadsheet programs to web-based email programs that allow employees to access work data from any location. Electronic spreadsheets offer many advantages over traditional paper documents in business. They can be transmitted and updated wirelessly, easily, and with few restrictions or worries about space requirements. These benefits also include their ability to simplify a variety of tasks including:
Marketing. When it comes to marketing, the use of electronic spreadsheets may very well be the leading edge of marketing strategy. Companies have begun to use this technology as a way to save time and effort when creating marketing documents, such as monthly summaries, to help boost profits.
Communication. Just as marketing spreadsheets may very well be the leading edge of business strategy, the same may be true of communication strategies. With a business document, there is no need to physically create a hard copy of the document. Instead, the information is communicated electronically. With electronic spreadsheets, all the information is literally “at your fingertips.”
Finance. Document management can be a full-time job. It takes valuable time that could be spent more productively. Electronic spreadsheets may very well eliminate the need for more paperwork in a business’s daily operations. If information has been stored in paper format, it may take a tremendous amount of time to search for certain pieces of information. As information changes regularly, it can become obsolete and a waste of money if information has not been stored in a way that it can be accessed quickly and easily.
Education. Document management is often used by teachers and educators to store and organize large amounts of paper based documents. Electronic spreadsheets can make it easier and less expensive to search and sort documents within a large group of people. This ability can reduce the time spent sorting through files when the students are searching for the particular piece of information they are seeking. In addition, electronic spreadsheets make it much easier to update content in documents to include new photographs or charts.
Marketing. Some marketers may not have written much in an online newsletter, article, or blog post. Instead, they may rely on spreadsheets to provide quick and easy reference. A spreadsheet provides an easily navigated way to reference the main portions of any given document. For example, if a spreadsheet contains a table, inserting a hyperlink within the body of the text or article will direct the reader directly to that portion of the article or blog post.
Engineering. Many engineers make use of spreadsheets when designing or filing official documents. These documents might include drawings, blueprints, and schematics. Using a spread sheet is much faster and more efficient than physically writing each item or drawing.
Financial. Spreadsheets might be used by financial analysts as an alternative to Microsoft Excel. In order to prepare financial statements using electronic spreadsheets, a variety of spreadsheets might be required. These could include Sales Statement, Accounts Receivable Statement, Balance Sheet, Income Statement, and Interest Statement. This works because the spreadsheets can be shared and reused by the various departments and officers in the company and all of the financial statements can then be prepared in a format that can be read on computers or printed out.
Education. Most schools make use of spreadsheets to produce and store academic records such as class notes and homework. When using an online spreadsheet service for the school, the students will have to create their own account so that the documents can be stored securely.
Presentations. A presentation can be made more effective if it is presented using spreadsheets. In a professional meeting, business owners will want to have documents readily available to the attendees in order to answer questions and discuss topics. Using a business card or note card will not allow the person to refer to these items when making handouts or giving information. Also, many presentations need to be shown on a projector and without the proper presentation sheets, slides may not be properly displayed.
Marketing. Many marketing professionals use electronic spreadsheets to track customer information and to compose promotional materials. Many marketing professionals will opt for using spreadsheets that are password protected in order to avoid electronic clipping of images and graphs. Clipping information to a Microsoft Word document can lead to loss of data if the document is shared with others. If documents are properly organized and password-protected, electronic spreadsheets can be very effective in marketing a product.